Approach
I conducted mostly interview sessions with a group of employee volunteers along with "homework" where I wanted the users to document, in complete honesty, their daily experiences with the site over a short period of days.
After receiving these results, I designed a custom search bar that also employed sorting and filters. These features were important to the users as there were many names, positions, and departments to search through.
conclusion
The users reacted to this design very well and verbally praised the simplification saying "This is exactly how I use this tool. Thank you for making it easier and faster".
The users expressed that they were excited to see what we brought to them in the following weeks and that they appreciated having a regular forum to discuss issues like this with the development team. The newly laid out website was successful with both the internal teams and the local community. Both appreciated the new color palette, layout, and menu redesign and the goal of the project was ultimately achieved. Once the stakeholders and users saw this new carti in action, it quickly became the preferred method for processing speciality user orders. The users who'd stated they would prefer the old layout and method quickly became adapted to the new, more user-centric solution.
The goal of this specific design solution was to identify why users were creating work-arounds and mitigate those design hangups.